Home | Meetings | Newsletter | Membership | Rules | Constitution | Photos | Links

 

Please see the RULES page as well.

CONSTITUTION OF THE
CULLMAN GROTTO OF THE
NATIONAL SPELEOLOGICAL SOCIETY

* * *

FIRST

The name of this organization shall be THE CULLMAN GROTTO OF THE NATIONAL SPELEOLOGICAL SOCIETY.

SECOND

The purposes of this organization shall be the same as those of the National Speleological Society, with the additional purpose of organizing National Speleological Society Members in the Cullman County, Alabama area, to better promote the objectives of the National Speleological Society.

THIRD

1. The Cullman Grotto shall be governed by National Speleological Society Members, who are elected annually by the members, to serve as an Executive Committee made up of the following officers:

a. Chairman
b. Vice Chairman
c. Secretary
d. Treasurer

2. The Executive Committee shall have complete power to manage the business, to raise funds in any manner not inconsistent with the policies of the National Speleological Society; and to perform all other necessary functions.

3. Decisions or actions of the Executive Committee may be overruled by a two-thirds majority vote of the members.

FOURTH

1. Executive Committee Meetings and General Membership Meetings shall be held at such times and places as are determined by the Executive Committee.

2. A petition signed by two-thirds of the membership shall be mandatory upon the Executive Committee to call a special meeting for the purpose stated in the petition.

FIFTH

Full membership is limited to members of the National Speleological Society, and subject the guidelines listed under BYLAWS OF THE CULLMAN GROTTO OF THE NATIONAL SPELEOLOGICAL SOCIETY.

SIXTH

The Constitution and Bylaws of the National Speleological Society shall be binding on the Cullman Grotto. Any action inconsistent therewith shall be null and void.

SEVENTH

Any National Speleological Society property shall revert to the National Speleological Society in the event of dissolution.

EIGHTH

Parliamentary Authority shall be the rules contained in the current edition of Robert's Rules of Order Newly Revised and they shall govern the Cullman Grotto of the National Speleological Society in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and any special rules of order of the Cullman Grotto of the National Speleological Society.

NINTH

Amendments to this Constitution may be proposed either by the Executive Committee or a petition of ten percent of the members in good standing. Adoption of the amendment or amendments shall require a two-thirds vote of the members voting, either in person or by absentee ballot, provided that notice of the meeting and the content of the amendments shall have been announced to the membership by mail or at a meeting at least twenty-one days prior to the time when the vote is taken, and provided also that the total number of votes cast is at least twenty percent of the membership and includes at least two members who are not serving on the Executive Committee. The vote may be taken either at a meeting or by mail ballot.


BYLAWS OF THE
CULLMAN GROTTO OF THE
NATIONAL SPELEOLOGICAL SOCIETY

* * *

MEMBERSHIP

APPLICATIONS

  • Applications for membership shall be in writing and shall be accompanied by dues as specified herein and a statement signed by the applicant indicating support for the goals of the Grotto and its conservation policies.
     

  • Applicants for membership must be members of the National Speleological Society, and applicants may be accepted contingent upon acceptance of a pending application for such membership.
     

  • All applications for membership shall be acted on by the Executive Committee.

  • There shall be the following classes of membership: Regular, Associate, and Family.
     

  • A Regular membership is for an individual 18 years of age or older.
     

  • A Family membership is for members of a family living in the same household at the same address.
     

  • An Associate membership is for an individual under 18 years of age who will be a non-voting member not eligible to hold office. Associate members are exempt from Cullman Grotto membership dues but they must be National Speleological Society members in the same category.

DUES

  • The amount of the annual members' dues, their due dates, and the collection procedures shall be determined by the Executive Committee.

TERMINATION OF MEMBERSHIP

  • Membership shall be terminated for nonpayment of Grotto dues or National Speleological Society dues.
     

  • Reinstatement of membership after termination for nonpayment of either Cullman Grotto or National Speleological Society dues, shall be automatic upon payment of current dues and/or presentation of satisfactory evidence that the member's National Speleological Society dues are current.
     

  • Members may be admonished, suspended from certain privileges, or expelled from the Cullman Grotto membership for any of the following reasons:

  • Willful misuse of Cullman Grotto property or facilities.

  • Willful disregard of the safety of themselves and/or of others while participating in a Cullman Grotto activity or disregard to grotto safety rules.

  • Conduct detrimental to the Cullman Grotto and/or the National Speleological Society.
     

  • Disciplinary action under this provision shall be taken only upon a two-thirds vote of the Executive Committee by a secret ballot.
     

  • Disciplinary action shall be initiated only upon presentation to the Executive Committee of a written petition for disciplinary action, submitted by at least two members of the Cullman Grotto, not from the same household.
     

  • Upon receiving such a petition, the Executive Committee shall take such actions as are deemed necessary to notify the accused member or members, in writing, of the petition, and of the place, date, and time at which the petition will be considered. The accused member or members shall have the right to speak on their own behalf. Such considerations shall take place no sooner than twenty-one days and no later than seventy days after the petition is received by the Executive Committee.

ASSESSMENTS AND GIFTS

  • No special assessment may be made against members of the Grotto. Voluntary contributions may be solicited by the Executive Committee for specific purposes. A charge may be made for the Grotto's special publications and extra copies of regular publications, and fees may be collected for use of the Grotto's property when approved by the Executive Committee.
     

  • Gifts and bequests may be made to the Grotto in any form or amount and for any use compatible with the purpose of the Grotto.

  • A charge may be made to nonmembers for: attendance at Grotto-sponsored activities; use of the Grotto's equipment and library; copies of publications, maps, and other data, and inclusion of non-member on the Grotto's mailing list.

EXECUTIVE COMMITTEE

  • The Executive Committee shall consist of four officers elected annually by the members of the Cullman Grotto.
     

  • Vacancies on the Executive Committee that occurs shall be filled for the balanced of the fiscal year by Chairman's appointment, subject to majority approval of the rest of the Executive Committee.
     

  • Candidates for officers shall be selected from among the voting members by nominations of members made from the floor at the last regular General Meeting for the last month of the fiscal year. If no General Meeting is held in the last month of the fiscal year, it shall be the first General Meeting in the new fiscal year and shall take place first and the new officers installed.

  • Nominations must be seconded, and subjected to acceptance by the member so nominated. Members must be present to vote.
     

  • Officers of the Cullman Grotto shall be Chairman, Vice-Chairman, Secretary, and Treasurer. The office of Secretary and Treasurer may be combined.
     

  • The terms of office shall be from the time of election until the next such election. Outgoing Officers shall continue to serve into the new fiscal year until replaced in such election.
     

  • Committee Chairmen may attend meetings of the Executive Committee and have the privilege of speaking on matters relevant to the Committee's function but shall have no power to vote by virtue of their chairmanship.
     

  • Any other member of the Cullman Grotto may attend Executive Committee meetings and may be granted the privilege of the floor at the discretion of the presiding officer but shall have no power to vote.
     

  • There shall be at least one Executive Committee meeting in each of at least any six months of the fiscal year. The date, time and place of these meetings shall be provided to the local members before the date of such meeting. The Executive Committee shall determine the date, time, and place for such meetings and for any special meetings.
     

  • A quorum at an Executive Committee meeting will be a majority of the members of the Executive Committee.
     

  • Robert's Rules of Order, as revised, shall govern all procedural questions arising at meetings of the Executive Committee, when they are applicable and when they are not inconsistent with the Constitution or Bylaws of the Cullman Grotto of the National Speleological Society.

GENERAL MEETINGS

  • There shall be at least one General Meeting of the membership in each quarter of the fiscal year. The date, time and place of these meetings shall be provided to the local membership before the date of such meetings. It shall be the non-local members responsibility to stay in touch with the Cullman Grotto or other local members for the date, time and place of these meetings. The Executive Committee shall determine the date, time and place for such meetings and for any special meetings.
     

  • A quorum at a General Meeting shall be ten (10) percent of the general membership.
     

  • The members shall have the rights of initiative, referendum, and recall, on all actions of the executive committee, or on members of the Executive Committee, by a Petition signed by ten percent of the Cullman Grotto membership presented to the Executive Committee.
     

  • Upon receiving a valid petition of the above-described type, the Executive Committee shall immediately take such action as is necessary to notify the entire membership of the petition, and of the place, date and time of the General Meeting at which the petition will be considered for adoption. Such notice shall be given by way of the next regular mailing to the membership, provided that this mailing shall satisfy the time schedule established below.
     

  • The only grounds on which the Executive Committee can decline to receive an otherwise valid Petition shall be conflict with the Constitution and/or Bylaws of the National Speleological Society.
     

  • Adoption of such a Petition shall require a two-thirds vote of the members voting and the total votes cast must constitute at least twenty percent of the membership.

COMMITTEES

  • Committees shall be established by the Executive Committee to execute the work of the Cullman Grotto. The Chairmen of the committees shall be appointed by the Chairman of the Cullman Grotto with the approval of the Executive Committee. Each Committee chairman shall select the personnel and promote the activities of his committee. All committees will operate under the direction and approval of the Executive Committee.

FINANCES

  • The Cullman Grotto may acquire real and personal property, including equipment, literature and other materials for use by and on behalf of the membership. The fiscal year is the calendar year.

PUBLICATIONS

  • The Cullman Grotto will issue and distribute to the members in good standing, other than Family Members, regular issues of a newsletter, and is empowered to issue and distribute special publications, subject to regulations governing the subject matter, publication dates, sales and distribution as prescribed by the Executive Committee.

STORE

  • The Cullman Grotto may maintain a Grotto Store for the convenience of members, friends, and associates, which will be limited to speleological related goods appropriate to the policies of the Grotto.

NONPROFIT ORGANIZATION

  • This grotto is a nonprofit organization. No part of the net earnings of the grotto shall inure to the benefit of or be distributable to its members, officers or other private persons, except that the grotto shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the purposes set forth in the constitution of the grotto. No substantial part of the activities of the grotto shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the grotto shall not participate in, intervene in, including the publishing or distribution of statements, any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these Bylaws, the grotto shall not carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501 (c)(3) of the Internal Revenue Code, or the corresponding provision of any future U. S. Internal Revenue law.

AMENDMENT

  • All proposed amendments to these Bylaws must be presented to the entire membership and notice given to the members of the place, date, and time of the General Meeting at which the amendment(s) will be considered for adoption. This notice shall be given not less than twenty-one days prior to the designated meeting. Adoption of the amendments(s) shall require a two-thirds vote of the members voting and the total votes cast must constitute at least twenty percent of the membership.

PRECEDENCE

  • Unless otherwise provided herein, the Constitution and Bylaws of the National Speleological Society shall be binding on the Cullman Grotto where applicable. Any actions inconsistent therein shall be null and void.

Cullman Grotto of the National Speleological Society